How To Choose the Right Document Scanning Service
Document digitization projects require care, precision, and expertise from the first document to the very last. If digitizing the documents yourself isn’t possible due to you and your employees’ intense workload, you must entrust a document scanning service with some of the most precious files in your company’s possession.
Research your document digitization service options beforehand and practice scrutiny when considering how to choose the right document scanning service to ensure the digitizing company cares about you and understands the importance of your most essential files.
Professionalism
The first sign of an excellent scanning service begins with your first interactions with them. Look for transparency in their work, reviews, and services that they offer. Their website should be a trove of information you can reference to learn the differences between services and why their service is trustworthy.
During every communication with the digitization service, a quality company will answer any questions you have and work with you to ensure they complete the project to meet all your needs. Remember that an excellent document scanning service may not have a flat rate on their work, as every project has unique properties.
Quality Work
When searching for the right digitization service, the end result is the most important part. High-quality scans will be as clear and concise as if the original document was in your hands. Which file format the company uses may vary depending on the needs of your project—make sure they give you the option to make that decision.
One of the most useful features of modern document digitization is the inclusion of optical character recognition (OCR) to the scans. When done correctly, computers can read the written text and understand it, allowing you to search through documents without retyping them.
Security
Your documents may contain highly sensitive information that makes them difficult to entrust with a third party. Whether documents contain your employees’ personal information or your patients’ medical information, the paper digitizing service must keep them secure from prying eyes.
At DiJiFi, not only do we keep our offices highly secured, but we are also completely HIPAA compliant and offer document shredding services for physical files that you’d like to dispose of.
High Regard in the Industry
Figuring out how to choose the right document scanning service becomes much easier when the digitization company has kudos from well-regarded past clients. You know you can trust a company when they’ve done work for museums, churches, government agencies, and schools. Ask the company about their credentials, and you’ll quickly know the quality of work you can expect.
DiJiFi has a good reputation in the digitizing industry, having done work for the United Nations, Catholic Church Archives, and the Brooklyn Historical Society. Our dedication to our base of satisfied customers reflects our care for each project. Speak with our experts and experience the quality of a professional scanning service as you stay focused on your own business.