Steps to Prepare Microfilm for Conversion

In essence, microfilm conversion is a fairly simple process. While the majority of the process will be left in the very capable hands of a skilled analyst, there are a few steps you’ll need to take in order to aid the process. When digitizing microfiche or microfilm, it’s important to take the necessary preliminary steps to ensure that the final product appears as clear as possible. Taking these preliminary steps will also help you gain a better understanding of the conversion process as a whole. The following steps to prepare microfilm for conversion should be completed at least a week in advance of the conversion process. This will provide you ample time to complete the job thoroughly.

Organize film 

The first step to prepare microfilm for conversion is to organize the film. There are several methods you can utilize to organize your film, so be sure to choose one that works well for you and will be sustainable for the future. Many people choose to organize their microfilm chronologically. As microfilm is a rather outdated form of photography, it can sometimes be a bit difficult to ascertain the exact date that a reel of film was created. Use your best judgment when initially organizing your film. Once the reels have been digitized, it will be much easier to create an accurate chronology. Other people may elect to organize their microfilm according to location or the different family members who appear in the film. Regardless of your chosen organization method, this step is incredibly important, as it will allow the analyst to create a more accurate compilation of digital files.

Assess for external damage

Over time, your microfilm will likely experience a bit of damage. Generally, this damage results from age rather than mishandling of the film itself. Regardless, it’s important to assess the film for any signs of external damage prior to sending it off to a digitization company. Check for obvious signs of wear, such as cracked or brittle edges or water or mold spots. Take note of any damage and be sure to provide the digitization service with a comprehensive breakdown of any issues. This will help streamline the entire digitization process and will ensure that your film is handled with extreme care.

Create an inventory

Finally, be sure to create an inventory of your microfilm documents. This inventory can be quite rudimentary, as it will only be for personal use. The main purpose of this inventory is to help you keep track of the microfilm that you have sent away for conversion. Once your film has been returned and converted to digital files, you will be able to cross-check everything with your personal inventory. This will provide you some peace of mind and allow you to keep tabs on your most precious memories.